Assigned users have the same applicant access as a Non-Posting Manager. But rather than seeing all applicants by job or by business unit, the manager only sees applicants that are specifically assigned to them. Applicants can be assigned to users in groups of one or more on the jobs dashboard or can be assigned one-at-a-time from within the applicant record from the Actions button.
If you have multiple career sites, these users only have access to one career site using the same username or email.
Processing Applicants - Link Login
As an Assigned User, you will get an email notification when a new application(s) are assigned to you.
The email notification subject will be read You Have Been Assigned a New Application (or Applications if multiple applications are assigned at once) and will come from firstname.lastname@example.org.
Click on the link included in the email. Once logged in, you will be taken directly to the application.
You can change the application status using the Application Status drop-down menu on the upper right of the application.
Click Follow to follow the application. Users who follow an application receive an email notification whenever another user updates the status or makes notes on that application.
Click on Add Note to add a note to the application.
Click Send Message to text or email the applicant.
Click Print Application to print the application.
The Timeline is on the left-hand panel. Application status changes, uploaded documents, notes and messages are recorded in this section. Notes, Actions and Emails/Texts can be filtered by checking the boxes next to Show. Click View All at the bottom of this section to see ALL history.
For a more detailed explanation of your options, see the numbered list in the next section.
Processing Applicants - Login Page
To login to the system directly, enter https://admin.prevueaps.com into your browser.
Enter your username or email and password and then click Log in.
If you login directly to the system with your username and password, you will see the list of applicants assigned to you. You can open individual applicants to view their applications by clicking on Action>View next to the applicant's name.
Use the drop-downs to filter which applicants you view or to determine how applicants are sorted. You can change any filter criteria and click Filter to update the results. Active, qualified Applicants for the last 90 days will show by default. By clicking the Show Sent Emails box, you can view which email templates have been sent to the applicants displayed. Status applicants individually, or en masse, from this screen.
Search for applicants by entering a keyword, their first name, last name, email address or phone number in the Search Applicants field in the header. Click the magnifying glass to select the type of search and to view results. You can also perform Mass Updates using the Manage Selected Applicants area at the bottom of the page by checking the box next to the Applicants who are to be updated and then click an option from the drop-down menu in either the Change Active or the Update Status menus.
- Send Message: Text or Email the applicant.
- Add Note: Add a note on the application, or add a note and change a status simultaneously.
- Print: Print the application.
- Action: Includes a variety of other actions you can do with the application record, some features are optional.
There are 3 different ways to use the Help Center to quickly find answers to your questions.
- Need Help?: Begin typing any word or phrase to search our entire Help Center.
- Common Questions: Click this button to see a filtered list of commonly searched articles based on the page you're on.
- Featured Articles: Click any of the featured article buttons to see the most commonly searched articles based on the page you're on and your user type.
Link to Job Info
In this section, you are able to view and edit your account information. If you would like to update/change your username and/or password for the PrevueAPS system you can type in the new username/password in the directed field(s) and then click on Save Changes.
You can also use the Calendar Connect section to subscribe to your calendar events in the system by connecting your calendar.
My Spotlights (optional)
The Lightbulb icon will show any applicants that have been spotlighted for you by other users in your organization. You can view active and/or inactive spotlights by clicking the arrow next to Active. Click on each listed applicant to open their application. (If you do not have Spotlights turned on, but would like to try using them, contact your Admin and they can request that feature be enabled.)
Please click here for the Communication Inbox User Guide.
If you have Requisitions enabled on your account, please click here for that User Guide.
Why would I make a user an Assigned User?
Assigned Users have the same applicant access as a Non-Posting Manager, but only have access to specific applications you assign to them.
Can Assigned Users modify applications?
The assigned user role sees applications just like a Non-Posting Manager. The toggles available to turn on for Managers are also available for Assigned User.
Who can assign applications to another user?
Admins and Managers can assign an application to an assigned user. Once the application has been assigned, the assigned user can re-assign the application to other assigned users.
Admins and Managers can also unassign the application from any Assigned User.
A single application can be assigned to multiple Assigned Users.
A group of applications can be assigned to a single user at once using the Mass Update feature
Can Assigned Users view other applications?
By default, no. However, there is a setting the Support Team can enable that will allow Admin users to grant access to Assigned Users to view limited information on applications to which they are not assigned. When an Assigned User is viewing a particular applicant on the applicant information page, if this option is enabled, the Assigned User can see other jobs that applicant applied to. They will only be able to view very basic information about the application.